Notice of Privacy Practices
Bite to Body Nutrition, LLC
Effective Date: September 19, 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Bite to Body Nutrition, LLC (“Bite to Body Nutrition,” “we,” “our,” or “us”) is committed to protecting the privacy of your health information.
This Notice of Privacy Practices describes how we may use and disclose your protected health information (“PHI”), your rights regarding your PHI, and our responsibilities under applicable law.
This notice applies to protected health information created or received by Bite to Body Nutrition in connection with your individualized nutrition counseling services.
Your Rights
When it comes to your health information, you have certain rights.
Get a copy of your health information
You have the right to inspect and obtain a copy of health information that may be used to make decisions about your care, subject to applicable law.
You may request your information in paper or electronic form.
Ask us to correct your health information
You may ask us to correct health information that you believe is incorrect or incomplete.
We may deny your request in certain circumstances permitted by law. If we deny your request, we will explain the reason in writing.
Request confidential communications
You may ask us to contact you in a particular way or at a particular location.
For example, you may ask us to contact you by email rather than phone or to use a particular phone number.
We will accommodate reasonable requests as required by law.
Ask us to limit what we use or share
You may ask us not to use or share certain health information for treatment, payment, or health care operations.
We are not required to agree to every request.
If you pay for a service or health care item completely out of pocket and in full, you may request that we not disclose information about that service or item to your health plan for payment or health care operations, and we will agree unless disclosure is required by law.
Get a list of those with whom we have shared information
You have the right to request an accounting of certain disclosures of your protected health information made by us during the six years before the date of your request, subject to applicable law.
Certain disclosures are not required to be included in an accounting, including disclosures made for treatment, payment, and health care operations.
Get a copy of this notice
You have the right to request a paper copy of this notice at any time.
You may also access this notice on our Website.
Choose someone to act for you
If you have given someone medical power of attorney or if someone is your legal guardian, that person may exercise your rights and make choices about your health information.
We will verify that the person has appropriate authority to act on your behalf before taking action.
File a complaint
If you believe your privacy rights have been violated, you may file a complaint with Bite to Body Nutrition or with the U.S. Department of Health and Human Services Office for Civil Rights.
You will not be retaliated against for filing a complaint.
Your Choices
For certain health information, you may tell us your preferences about what we share.
People involved in your care or payment
You may tell us whether we may share information with a family member, close friend, or another person involved in your care or payment for your care.
If you are unable to communicate your preference, we may use our professional judgment to determine whether sharing information is in your best interest when permitted by law.
Marketing
We will obtain your written authorization before using or disclosing your protected health information for marketing when authorization is required by law.
Sale of health information
We will obtain your written authorization before selling your protected health information when authorization is required by law.
How We May Use and Share Your Health Information
We may use or share your protected health information without your written authorization when permitted or required by law.
Provide nutrition counseling
We may use and share your health information to provide, coordinate, or manage your nutrition counseling and related health care services.
For example, we may use information you provide during appointments to assess your nutrition needs and develop or adjust your nutrition care plan.
Run our practice
We may use and share your health information as necessary to operate our practice and manage our health care activities.
For example, we may use information to schedule appointments, maintain records, evaluate the quality of our services, and perform other activities necessary to operate the practice.
Bill for services
We may use your health information to obtain payment for services we provide.
Because Bite to Body Nutrition is a self-pay practice, you generally pay directly for your nutrition counseling services. We may still use or disclose information as permitted by law when necessary to process payments or carry out related administrative activities.
Other Reasons We May Use or Share Your Health Information
We may also use or share your health information when permitted or required by law for certain purposes, including:
When required by federal, state, or local law
For certain public health activities
To report suspected abuse, neglect, or domestic violence when required or permitted by law
For health oversight activities
For judicial or administrative proceedings
For law enforcement purposes when permitted by law
To prevent or lessen a serious and imminent threat to health or safety
For workers' compensation purposes when permitted by law
For certain specialized government functions
For certain research purposes when permitted by law
To coroners, medical examiners, or funeral directors when applicable
For organ, eye, or tissue donation and transplantation when applicable
We will comply with applicable federal and state requirements when using or disclosing protected health information for these purposes.
Substance Use Disorder Records
If Bite to Body Nutrition creates or maintains records that are subject to the federal confidentiality requirements for substance use disorder patient records under 42 U.S.C. § 290dd-2 and 42 CFR Part 2, additional privacy protections may apply.
We will handle such records in accordance with applicable federal requirements.
Where required, we will provide the notices and obtain the consent required for uses or disclosures of information protected under Part 2.
Our Responsibilities
Bite to Body Nutrition, LLC is required by law to:
Maintain the privacy and security of your protected health information
Provide you with this notice describing our legal duties and privacy practices
Follow the terms of the notice currently in effect
Notify you promptly if a breach occurs that may have compromised the privacy or security of your protected health information
Follow applicable federal and state privacy laws
We will not use or share your health information other than as described in this notice unless you provide written authorization or the law otherwise permits or requires us to do so.
If you provide written authorization, you may revoke that authorization in writing at any time, except to the extent we have already relied on the authorization.
Our Right to Change This Notice
We may change the terms of this notice.
Any changes will apply to all protected health information we maintain.
If we make a material change to our privacy practices, we will update this notice and make the revised notice available.
The current version of this notice will be available on our Website and upon request.
Questions or Complaints
If you have questions about this Notice of Privacy Practices or believe your privacy rights have been violated, please contact:
Bite to Body Nutrition, LLC
Privacy Contact: Destiney Mallett, MS, RDN, LDN
Email: info@BiteToBodyNutrition.com
You may also file a complaint with:
U.S. Department of Health and Human Services
Office for Civil Rights
200 Independence Avenue, S.W.
Washington, D.C. 20201
Phone: 1-877-696-6775
You may also submit a complaint through the Office for Civil Rights.
You will not be retaliated against for filing a complaint.